Asset Index Settings Guide

The Asset Index Settings allow you to customize how your asset list is displayed. These settings help you optimize your workflow by showing exactly the information you need in the way you need it.

Column Configuration

Managing Columns

• Fixed Columns: 'Name' is always the first column and cannot be removed
• Built-in Columns:
  • ID
  • QR ID
  • Status
  • Description
  • Value
  • Available to Book
  • Created At
  • Category
  • Tags
  • Location
  • Kit
  • Custody
• Custom Field Columns: Any custom fields you've created appear after built-in columns

Showing/Hiding Columns

1. Click the 'Columns' button in the top right of the asset list
2. Use checkboxes to toggle column visibility
3. Changes apply immediately after clicking "Apply"
4. Your configuration is saved per user and organization

Reordering Columns

1. Open the column configuration menu
2. Drag and drop columns using the handle icon (⋮⋮)
3. New order is saved automatically
4. Changes persist across sessions

Column Groups

Columns are organized into two groups:

1. Fixed Columns: Always visible (Name)
2. Configurable Columns: Can be shown/hidden and reordered

Freezing First Column

The freeze column feature keeps the first column visible while scrolling horizontally through a wide table.

How to Enable/Disable

1. Click the settings menu in the asset list
2. Toggle "Freeze first column"
3. Setting is saved per user

Benefits

• Always see asset names while scrolling through data
• Easier navigation of many columns
• Better orientation in large datasets

Important Notes

• Only works in Advanced mode
• Affects performance with very large lists
• May not be suitable for narrow screens

Asset Image Display

Control whether thumbnail images appear next to asset names.

Configuring Image Display

1. Access the asset list settings
2. Find "Show asset images"
3. Toggle the setting on/off

Image Display Rules

• Shows the main image of each asset
• Displays as a small thumbnail (40x40 pixels)
• Falls back to a placeholder if no image exists
• Updates automatically when images change

Performance Considerations

• Images are cached for better performance
• Disable on slower connections
• May impact loading time with many assets

Setting Persistence

All settings are:

• Saved per user
• Specific to each organization
• Immediately applied
• Automatically synced across browser tabs
• Preserved after logging out

Tips for Optimal Configuration

1. Column Selection

   • Show only frequently used columns
   • Group related columns together
   • Consider screen size when selecting columns

2. First Column Freezing

   • Enable for wide configurations
   • Disable on narrow screens
   • Use with limited columns for best performance

3. Image Display

   • Enable when visual identification is important
   • Disable for faster loading with large inventories
   • Ensure images are properly maintained

Troubleshooting

Column Changes Not Saving

• Refresh the page
• Check your permissions
• Clear browser cache if needed

Frozen Column Issues

• Try disabling and re-enabling
• Reduce number of visible columns
• Check browser compatibility

Image Display Problems

• Verify image upload permissions
• Check image formats
• Confirm storage configuration

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Note: Settings are user-specific and won't affect other team members' views. Each user can maintain their own preferred configuration.